Rooms Division Supervisor - Hotel Americano - New York, NY 38870 https://briad.snaphire.com/job?jobmc=38870GOOGLE https://briad.snaphire.com/job?jobmc=38870GOOGLE
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Salary:
YEAR USD
USD

Location: Hotel Americano - New York, NY USA

Type of employment : FULL_TIME

Industry: Food and Drink
Department: Front Office
Career Level: Management (supervisor)
Work Hours: Full-time

Date Posted: 05 Oct 2018

Valid Through: 31 Dec 2018

REPORTS TO:  Director of Rooms

SUPERVISES DIRECTLY:  All Welcome Agents, Night Auditors, Housekeeping Room Attendants, Housepersons, Laundry Attendants, and Breakfast Attendants.

Purpose for the Position:  To assume full responsibility for the management of the day-to-day and long-term hotel guest reception, reservations and telephone service operations, while maintaining established revenue, expense and quality standards.  To work with the Director of Rooms to ensure an efficient operation that provides levels of service that consistently exceeds visitor, guest, and ownership expectations.  To support the Housekeeping and Laundry Departments and manage all facets of the Housekeeping Department in the absence of the Director of Rooms, ensuring high levels of cleanliness, guest service and satisfaction throughout the Hotel.  This includes guestrooms, hallways, lobbies, public areas, rest areas, laundry, storage, and work areas.

Essential Responsibilities:

  1. To ensure that guests are greeted, checked in, and allocated to rooms promptly and courteously.
  2. To ensure that check-in procedures are strictly adhered to and that the correct address and charge out details are obtained from each guest.
  3. To be readily available at all times to deal with problems or complaints.
  4. To ensure that rooms have been serviced and maintained to the standards established by the Company.
  5. To ensure maximum room occupancy within agreed overbooking policy.
  6. To ensure effective liaison between reservations and front office staff with other departments (e.g. Housekeeping).
  7. To ensure that all charges are correctly entered on the guest's bill and that this is up to date at all times.
  8. To ensure that credit control procedures are strictly adhered to, that no bills exceed the stipulated limit without prior approval and that written confirmation, purchase orders, or order numbers are on file.
  9. To ensure that accounts are balanced daily.
  10. To ensure effective and speedy check-out procedures.
  11. To ensure that luggage is delivered to and collected from rooms speedily.
  12. To ensure that inquiries, messages, theatre bookings are dealt with courteously and efficiently.
  13. To ensure that all Front of House staff are correctly dressed at all times.
  14. To ensure that all Front of House areas are clean and orderly at all times.
  15. To ensure that newspapers and parcels are delivered to rooms without delay.
  16. To ensure that incoming and outgoing telephone calls are handled promptly and courteously.
  17. To ensure maximum security of all items left in safety deposit boxes.
  18. To ensure that the Hotel entrance is easily accessible to cars and taxis at all times.
  19. To hold regular performance appraisals with all staff, identifying areas for development and training needs and ensuring that this training is affected.
  20. To carry out or ensure that regular On-the-Job training is taking place to agreed standards.
  21. To ensure that the most suitably qualified person is appointed in the event of a vacancy - wherever possible this should be an internal promotion.
  22. To ensure maximum security in all areas under your control.
  23. To act as Manager on Duty when required.
  24. To attend Management Meetings as required.
  25. To ensure accurate and timeliness submission of all reports and administrative work.
  26. To monitor trends within the industry and make suggestions how these could be implemented.
  27. To be familiar with all local Civil Defense measures.
  28. To ensure that staff under your control are trained in Civil Defense measures.
  29. Takes responsibility of supervising the Food & Beverage outlets (café) in the absence of the Food & Beverage Supervisor.
  30. Supervises Housekeeping and Laundry staff: participating in associate performance evaluations, training and development.
  31. Assists the Executive Housekeeper in the development of the department's annual budget.
  32. Participates in cost control systems for staffing, inventories, (linen, terry, OS&E and cleaning supplies.
  33. Enforces policies and procedures in the department.
  34. Ensures quality services are rendered in meeting guest needs and that guest relations are enhanced.
  35. Directs hourly associates in all areas of the department.
  36. Prepares daily assignment sheets for all Housekeeping and Laundry associates.
  37. Maintains cleanliness quality based on hotel objectives.
  38. Inspects, monitors and maintains level of cleanliness in all assigned guest rooms.
  39. Reports all unsatisfactory conditions to the Room Attendant assigned and takes personal responsibility to ensure that actions are taken to remedy any substandard cleanliness or maintenance related conditions in each guestroom.
  40. Assumes responsibility for the guest feedback and guest service scores in all departmental related indices.
  41. Inspects monitors and maintains level of cleanliness in event areas, storage areas, restrooms and public areas and offices.
  42. Compiles and reports accurate status of all guestrooms to the Front Desk Department.
  43. Works with the Security Office to enforce standard procedures for the acceptance, security, and return on guest lost and found items.
  44. Maintains productivity and labor cost goals.
  45. At the direction of the Executive Housekeeper, conducts formal inventories of linen, supplies, and equipment as required.
  46. At the direction of the Executive Housekeeper participates in the ordering of supplies so as to maintain adequate inventory levels.
  47. Checks all vacant rooms and spaces, public spaces, storage areas and rest areas each day.
  48. Maintains departmental key control.
  49. Maintains deep cleaning program.
  50. Complete projects as determined by the Executive Housekeeper.

To do this kind of work, you must be able to:

  • Read and interpret business records and statistical reports.
  • Use mathematical skills to interpret financial information and prepare budgets.
  • Analyze and interpret established policies.
  • Understand government regulations covering business operation.
  • Make business decisions based on production reports and similar facts as well as on your own experience and personal opinions.
  • See differences in widths and lengths of lines such as those on graphs.
  • Deal with the general public, customers, associates, union and government officials with tact and courtesy.
  • Plan and organize the work of others.
  • Change activity frequently and cope with interruptions.
  • Speak and write clearly.
  • Accept full responsibility for managing an activity.
  • Complete all assigned tasks, reports, projects etc. in a professional manner and on an on-time basis.
  • Be available for work evenings, weekends, and holidays.

Qualifications:

  • Two years of Front Desk experience in the Hospitality industry.
  • High School Diploma or Associates Degree.
  • Ability to multitask.
  • Ability to work in a fast paced environment.

Physical Demands:  Lifting 20 lbs. Maximum with frequent lifting and/or carrying of objects weighing up to 10 lbs. Requires walking or standing to a significant degree, reaching, handling, feeling, talking, hearing.

Environmental Conditions:  Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered "inside" if the worker spends approximately 75% or more of the time inside.

Math Skills:  Requires mathematical development sufficient to be able to: Deal with system of real numbers; algebraic solution of equations and probability and statistical inference. Apply fractions, percentages, ratio and proportion.

Language Skills:  Must have developed language skills to the point to be able to: Read newspapers, periodicals, journals and manuals. Write business letters, summaries and reports using prescribed format, and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things:

Data:  Coordinating: Determining time, place, and sequence of operations or action to be taken on the basis of analysis of data; executing determination and/or reporting on events.

People:  Supervising: Determining or interpreting work procedures for a group of workers, assigning specific duties to them, maintaining harmonious relations among them and promoting efficiency. A variety of responsibilities are involved in this function. Speaking-Signaling: Talking with and/or signaling people to convey or exchange information, including giving assignments and/or directions to helpers or assistants.

Things:  Handling: Using body members, hand tools, and/or special devices to work,move, or carry objects or materials. Involves little or no latitude for judgment with regard to attainment of standards or in selecting appropriate tools, objects or materials.

Specific Vocational Preparation:  Specific vocational training includes an occupationally significant combination of: vocational education, apprentice training, in-plant training, on-the-job training, or essential experience in less responsible jobs which lead to the higher job or serving in other jobs, over 1 year up to and including 2 years.  An Associates or Bachelor's degree or higher education preferred.  Previous experience managing multiple, simultaneous disciplines within the hospitality industry or equivalent multi-unit management experience.

Rooms Division Supervisor - Hotel Americano - New York, NY

REPORTS TO:  Director of Rooms

SUPERVISES DIRECTLY:  All Welcome Agents, Night Auditors, Housekeeping Room Attendants, Housepersons, Laundry Attendants, and Breakfast Attendants.

Purpose for the Position:  To assume full responsibility for the management of the day-to-day and long-term hotel guest reception, reservations and telephone service operations, while maintaining established revenue, expense and quality standards.  To work with the Director of Rooms to ensure an efficient operation that provides levels of service that consistently exceeds visitor, guest, and ownership expectations.  To support the Housekeeping and Laundry Departments and manage all facets of the Housekeeping Department in the absence of the Director of Rooms, ensuring high levels of cleanliness, guest service and satisfaction throughout the Hotel.  This includes guestrooms, hallways, lobbies, public areas, rest areas, laundry, storage, and work areas.

Essential Responsibilities:

  1. To ensure that guests are greeted, checked in, and allocated to rooms promptly and courteously.
  2. To ensure that check-in procedures are strictly adhered to and that the correct address and charge out details are obtained from each guest.
  3. To be readily available at all times to deal with problems or complaints.
  4. To ensure that rooms have been serviced and maintained to the standards established by the Company.
  5. To ensure maximum room occupancy within agreed overbooking policy.
  6. To ensure effective liaison between reservations and front office staff with other departments (e.g. Housekeeping).
  7. To ensure that all charges are correctly entered on the guest's bill and that this is up to date at all times.
  8. To ensure that credit control procedures are strictly adhered to, that no bills exceed the stipulated limit without prior approval and that written confirmation, purchase orders, or order numbers are on file.
  9. To ensure that accounts are balanced daily.
  10. To ensure effective and speedy check-out procedures.
  11. To ensure that luggage is delivered to and collected from rooms speedily.
  12. To ensure that inquiries, messages, theatre bookings are dealt with courteously and efficiently.
  13. To ensure that all Front of House staff are correctly dressed at all times.
  14. To ensure that all Front of House areas are clean and orderly at all times.
  15. To ensure that newspapers and parcels are delivered to rooms without delay.
  16. To ensure that incoming and outgoing telephone calls are handled promptly and courteously.
  17. To ensure maximum security of all items left in safety deposit boxes.
  18. To ensure that the Hotel entrance is easily accessible to cars and taxis at all times.
  19. To hold regular performance appraisals with all staff, identifying areas for development and training needs and ensuring that this training is affected.
  20. To carry out or ensure that regular On-the-Job training is taking place to agreed standards.
  21. To ensure that the most suitably qualified person is appointed in the event of a vacancy - wherever possible this should be an internal promotion.
  22. To ensure maximum security in all areas under your control.
  23. To act as Manager on Duty when required.
  24. To attend Management Meetings as required.
  25. To ensure accurate and timeliness submission of all reports and administrative work.
  26. To monitor trends within the industry and make suggestions how these could be implemented.
  27. To be familiar with all local Civil Defense measures.
  28. To ensure that staff under your control are trained in Civil Defense measures.
  29. Takes responsibility of supervising the Food & Beverage outlets (café) in the absence of the Food & Beverage Supervisor.
  30. Supervises Housekeeping and Laundry staff: participating in associate performance evaluations, training and development.
  31. Assists the Executive Housekeeper in the development of the department's annual budget.
  32. Participates in cost control systems for staffing, inventories, (linen, terry, OS&E and cleaning supplies.
  33. Enforces policies and procedures in the department.
  34. Ensures quality services are rendered in meeting guest needs and that guest relations are enhanced.
  35. Directs hourly associates in all areas of the department.
  36. Prepares daily assignment sheets for all Housekeeping and Laundry associates.
  37. Maintains cleanliness quality based on hotel objectives.
  38. Inspects, monitors and maintains level of cleanliness in all assigned guest rooms.
  39. Reports all unsatisfactory conditions to the Room Attendant assigned and takes personal responsibility to ensure that actions are taken to remedy any substandard cleanliness or maintenance related conditions in each guestroom.
  40. Assumes responsibility for the guest feedback and guest service scores in all departmental related indices.
  41. Inspects monitors and maintains level of cleanliness in event areas, storage areas, restrooms and public areas and offices.
  42. Compiles and reports accurate status of all guestrooms to the Front Desk Department.
  43. Works with the Security Office to enforce standard procedures for the acceptance, security, and return on guest lost and found items.
  44. Maintains productivity and labor cost goals.
  45. At the direction of the Executive Housekeeper, conducts formal inventories of linen, supplies, and equipment as required.
  46. At the direction of the Executive Housekeeper participates in the ordering of supplies so as to maintain adequate inventory levels.
  47. Checks all vacant rooms and spaces, public spaces, storage areas and rest areas each day.
  48. Maintains departmental key control.
  49. Maintains deep cleaning program.
  50. Complete projects as determined by the Executive Housekeeper.

To do this kind of work, you must be able to:

  • Read and interpret business records and statistical reports.
  • Use mathematical skills to interpret financial information and prepare budgets.
  • Analyze and interpret established policies.
  • Understand government regulations covering business operation.
  • Make business decisions based on production reports and similar facts as well as on your own experience and personal opinions.
  • See differences in widths and lengths of lines such as those on graphs.
  • Deal with the general public, customers, associates, union and government officials with tact and courtesy.
  • Plan and organize the work of others.
  • Change activity frequently and cope with interruptions.
  • Speak and write clearly.
  • Accept full responsibility for managing an activity.
  • Complete all assigned tasks, reports, projects etc. in a professional manner and on an on-time basis.
  • Be available for work evenings, weekends, and holidays.

Qualifications:

  • Two years of Front Desk experience in the Hospitality industry.
  • High School Diploma or Associates Degree.
  • Ability to multitask.
  • Ability to work in a fast paced environment.

Physical Demands:  Lifting 20 lbs. Maximum with frequent lifting and/or carrying of objects weighing up to 10 lbs. Requires walking or standing to a significant degree, reaching, handling, feeling, talking, hearing.

Environmental Conditions:  Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered "inside" if the worker spends approximately 75% or more of the time inside.

Math Skills:  Requires mathematical development sufficient to be able to: Deal with system of real numbers; algebraic solution of equations and probability and statistical inference. Apply fractions, percentages, ratio and proportion.

Language Skills:  Must have developed language skills to the point to be able to: Read newspapers, periodicals, journals and manuals. Write business letters, summaries and reports using prescribed format, and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects.

Relationships to Data, People and Things:

Data:  Coordinating: Determining time, place, and sequence of operations or action to be taken on the basis of analysis of data; executing determination and/or reporting on events.

People:  Supervising: Determining or interpreting work procedures for a group of workers, assigning specific duties to them, maintaining harmonious relations among them and promoting efficiency. A variety of responsibilities are involved in this function. Speaking-Signaling: Talking with and/or signaling people to convey or exchange information, including giving assignments and/or directions to helpers or assistants.

Things:  Handling: Using body members, hand tools, and/or special devices to work,move, or carry objects or materials. Involves little or no latitude for judgment with regard to attainment of standards or in selecting appropriate tools, objects or materials.

Specific Vocational Preparation:  Specific vocational training includes an occupationally significant combination of: vocational education, apprentice training, in-plant training, on-the-job training, or essential experience in less responsible jobs which lead to the higher job or serving in other jobs, over 1 year up to and including 2 years.  An Associates or Bachelor's degree or higher education preferred.  Previous experience managing multiple, simultaneous disciplines within the hospitality industry or equivalent multi-unit management experience.

Job Details

Reference # 38870
Posted on 05 Oct 2018
Closes on 31 Dec 2018
Location(s) Hotel Americano - New York, NY
Department Front Office
Career level Management (supervisor)
Hours/Status Full-time
More details (document)
Link for schema : https://rhgcorp.snaphire.com/jobdetails?jobmc=38870GOOGLE