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Corporate Administrative Assistant - Ocean City Maryland - Real Hospitality Group 77676 https://rhgcorp.snaphire.com/job?jobmc=77676GOOGLE https://rhgcorp.snaphire.com/job?jobmc=77676GOOGLE
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Salary: YEAR USD USD

Location: Real Hospitality Group Ocean City MD USA

Type of employment : FULL_TIME

Industry: Hotel Management, Hospitality
Department: Administration
Career Level: Experienced (non-management)
Work Hours: Full-time

Date Posted: 22 May 2024

Valid Through: 22 Jun 2024 12:00

Provide executive assistant and administrative support for the President, Senior Leadership Team, and the RHG Corporate Headquarters.  This is an office based position; not remote.

 

Essential Responsibilities (included but not limited to):

 

  1. Welcome guests and clients by greeting them in person or on the telephone, answering, screening, and directing inquiries appropriately and in a timely and courteous manner. Friendly and professionally handle all matters regarding office reception.

 

  1. Receive, open, and sort all incoming mail. Coordinate and ensure all outgoing mail, certified mail, and packages are stamped and sent out daily.

 

  1. Handle corporate office email receipt and respond as necessary.

 

  1. Perform general duties including typing, dictation, and filing. Send and receive faxes and emails.

 

  1. Maintain corporate calendar and travel schedule. Issue property portfolio listings, associate listings, telephone extension, and other documents on schedule and as required.

 

  1. Maintain appointment schedule for the corporate office. Schedule corporate office meetings and handles all conference room scheduling.

 

  1. Attend executive meetings, takes minutes, and distributes information based upon need and request.

 

  1. Periodically draft and compose replies to correspondence based on organizational practice, policies, and procedures at the direction of department heads.

 

  1. Handle special assignments including tasks related to new property openings, corporate initiatives, and executive research. Contacts managerial and staff personnel for collection of dates, statistics, and reports.  Creates follow up reports.  Assist in coordination of corporate initiatives, i.e. Associate of the Month, Milestones, etc.

 

  1. Assist with corporate accounting activity and assignments as directed by the Corporate Director, Human Resources.

 

  1. Assist and support weekly and monthly RHG Corporate bookkeeping activity, internal and external billing, credit card reconciliation, expense report audit and processing, etc.

 

  1. Create and distributes reports on property performance as assigned including STR trending, GSS/guest satisfaction and other as requested and assigned.

 

  1. Maintain, update, and provide light training on VOIP telephone system, copier, and faxes.

 

  1. Work as a team player. Assists administrative office staff during periods of need and/or absence.

 

  1. Maintain all office supply inventory by checking stock and determining inventory levels, anticipating need supplies, placing and expediting orders for supplies, verifying receipt and purchase order accuracy. Assists in the evaluation of new office supplies.

 

  1. Ensure operation of office equipment, calling for repairs when required, maintaining equipment inventories. Assist in the evaluation of new equipment.

 

  1. Ensure the general clean and professional appearance of the entire office. Understands and coordinates with corporate housekeeping vendors to maintain supplies, functionality, and order.

 

  1. Use judgment and tact. Maintain owner, staff, and client confidence by keeping information confidential.

 

To do this kind of work, you must be able to:

 

  • Use logical thinking and personal judgment to perform a variety of office tasks that require special skills and knowledge.

 

  • Exercise a sense of urgency. Anticipate needs, take independent action, and respond appropriately to urgent issues.

 

  • Remain confidential within and outside of the office. Refrain from initiating and/or participating in conversation that is not professional and business appropriate.

 

  • Have general accounting knowledge and be able to handle assignments related to accounting according to the accounting discipline best practices.

 

  • Make sound decisions based on good judgment and company policy.

 

  • Follow instructions without close supervision.

 

  • Speak, write, and type clearly and accurately as well as grammatically correct.

 

  • Multi-task and prioritize work.

 

  • Interact professionally with fellow staff, guests, and vendors.

 

  • Change work frequently; for example: typing, scheduling, critical time deadlines, etc.

 

  • Work well and liaise with other clerical and office associates to accomplish tasks and projects.

 

  • Work evenings, weekends, and holidays as requested and required.

 

Physical Demands:  Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools.  Walking and standing are required only occasionally.  Reaching, handling, feeling, talking, hearing, and seeing.

 

Environmental Conditions:  Inside:  Protection from weather conditions but not necessarily from temperature changes.  A job is considered "inside" if the associate spends approximately 75% or more of the time inside.

 

Math Skills:  Requires mathematical development sufficient to be able to:  Compute discount, interest, profit and loss, commission, markups and selling price, ratio and proportion, and percentages.  Calculate surface, volumes, weights, and measures.

 

Language Skills:  Must have developed language skills to the point to be able to:  Read newspapers, periodicals, journals, and manuals.  Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style.  Participate in discussions and debates.  Speak extemporaneously on a variety of subjects.

 

Relationships to Data, People and Things:

 

       Data:            Compiling:  Gathering, collating, or classifying information about data, people or

things.  Reporting and/or carrying out a prescribed action in relation to the

information is frequently involved.

 

       People:        Speaking-Signaling:  Talking with and/or signaling people to convey or exchange

                             information.  Includes giving assignments and or directions to helpers or

assistants.

 

       Things:         Operating-Controlling:  Starting, stopping, controlling and adjusting the progress

                             of machines or equipment.  Operating machines involves setting up and adjusting

                             the machine or materials as the work progresses.  Controlling involves observing

                             and turning devices to regulate reactions of materials.

 

Specific Vocational Preparation:  College degree required.  Proficiency in Microsoft Office Professional with an emphasis on Word, PowerPoint and Excel to format and create professional documents to be used and distributed on the executive level.  Candidate must have strong organizational skills and ability to prioritize duties to complete within required deadlines. Creativity to accomplish required tasks, such as documents being appealing to the eye, to find and research various information needed to complete and compile reports.

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Corporate Administrative Assistant - Ocean City Maryland - Real Hospitality Group

Provide executive assistant and administrative support for the President, Senior Leadership Team, and the RHG Corporate Headquarters.  This is an office based position; not remote.

 

Essential Responsibilities (included but not limited to):

 

  1. Welcome guests and clients by greeting them in person or on the telephone, answering, screening, and directing inquiries appropriately and in a timely and courteous manner. Friendly and professionally handle all matters regarding office reception.

 

  1. Receive, open, and sort all incoming mail. Coordinate and ensure all outgoing mail, certified mail, and packages are stamped and sent out daily.

 

  1. Handle corporate office email receipt and respond as necessary.

 

  1. Perform general duties including typing, dictation, and filing. Send and receive faxes and emails.

 

  1. Maintain corporate calendar and travel schedule. Issue property portfolio listings, associate listings, telephone extension, and other documents on schedule and as required.

 

  1. Maintain appointment schedule for the corporate office. Schedule corporate office meetings and handles all conference room scheduling.

 

  1. Attend executive meetings, takes minutes, and distributes information based upon need and request.

 

  1. Periodically draft and compose replies to correspondence based on organizational practice, policies, and procedures at the direction of department heads.

 

  1. Handle special assignments including tasks related to new property openings, corporate initiatives, and executive research. Contacts managerial and staff personnel for collection of dates, statistics, and reports.  Creates follow up reports.  Assist in coordination of corporate initiatives, i.e. Associate of the Month, Milestones, etc.

 

  1. Assist with corporate accounting activity and assignments as directed by the Corporate Director, Human Resources.

 

  1. Assist and support weekly and monthly RHG Corporate bookkeeping activity, internal and external billing, credit card reconciliation, expense report audit and processing, etc.

 

  1. Create and distributes reports on property performance as assigned including STR trending, GSS/guest satisfaction and other as requested and assigned.

 

  1. Maintain, update, and provide light training on VOIP telephone system, copier, and faxes.

 

  1. Work as a team player. Assists administrative office staff during periods of need and/or absence.

 

  1. Maintain all office supply inventory by checking stock and determining inventory levels, anticipating need supplies, placing and expediting orders for supplies, verifying receipt and purchase order accuracy. Assists in the evaluation of new office supplies.

 

  1. Ensure operation of office equipment, calling for repairs when required, maintaining equipment inventories. Assist in the evaluation of new equipment.

 

  1. Ensure the general clean and professional appearance of the entire office. Understands and coordinates with corporate housekeeping vendors to maintain supplies, functionality, and order.

 

  1. Use judgment and tact. Maintain owner, staff, and client confidence by keeping information confidential.

 

To do this kind of work, you must be able to:

 

  • Use logical thinking and personal judgment to perform a variety of office tasks that require special skills and knowledge.

 

  • Exercise a sense of urgency. Anticipate needs, take independent action, and respond appropriately to urgent issues.

 

  • Remain confidential within and outside of the office. Refrain from initiating and/or participating in conversation that is not professional and business appropriate.

 

  • Have general accounting knowledge and be able to handle assignments related to accounting according to the accounting discipline best practices.

 

  • Make sound decisions based on good judgment and company policy.

 

  • Follow instructions without close supervision.

 

  • Speak, write, and type clearly and accurately as well as grammatically correct.

 

  • Multi-task and prioritize work.

 

  • Interact professionally with fellow staff, guests, and vendors.

 

  • Change work frequently; for example: typing, scheduling, critical time deadlines, etc.

 

  • Work well and liaise with other clerical and office associates to accomplish tasks and projects.

 

  • Work evenings, weekends, and holidays as requested and required.

 

Physical Demands:  Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools.  Walking and standing are required only occasionally.  Reaching, handling, feeling, talking, hearing, and seeing.

 

Environmental Conditions:  Inside:  Protection from weather conditions but not necessarily from temperature changes.  A job is considered "inside" if the associate spends approximately 75% or more of the time inside.

 

Math Skills:  Requires mathematical development sufficient to be able to:  Compute discount, interest, profit and loss, commission, markups and selling price, ratio and proportion, and percentages.  Calculate surface, volumes, weights, and measures.

 

Language Skills:  Must have developed language skills to the point to be able to:  Read newspapers, periodicals, journals, and manuals.  Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style.  Participate in discussions and debates.  Speak extemporaneously on a variety of subjects.

 

Relationships to Data, People and Things:

 

       Data:            Compiling:  Gathering, collating, or classifying information about data, people or

things.  Reporting and/or carrying out a prescribed action in relation to the

information is frequently involved.

 

       People:        Speaking-Signaling:  Talking with and/or signaling people to convey or exchange

                             information.  Includes giving assignments and or directions to helpers or

assistants.

 

       Things:         Operating-Controlling:  Starting, stopping, controlling and adjusting the progress

                             of machines or equipment.  Operating machines involves setting up and adjusting

                             the machine or materials as the work progresses.  Controlling involves observing

                             and turning devices to regulate reactions of materials.

 

Specific Vocational Preparation:  College degree required.  Proficiency in Microsoft Office Professional with an emphasis on Word, PowerPoint and Excel to format and create professional documents to be used and distributed on the executive level.  Candidate must have strong organizational skills and ability to prioritize duties to complete within required deadlines. Creativity to accomplish required tasks, such as documents being appealing to the eye, to find and research various information needed to complete and compile reports.

Job Details

Reference # 77676
Posted on 22 May 2024
Closes on 22 Jun 2024 12:00
Location(s) Real Hospitality Group
Department Administration
Career level Experienced (non-management)
Hours/Status Full-time
Salary Range 55000-60000
More details (document)
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Link for schema : https://rhgcorp.snaphire.com/jobdetails?jobmc=77676GOOGLE